Wausau West High School Band
Wausau West Band Booster Meeting – Tuesday, April 14, 2009 7:00 pm
1. Call to Order
2. Secretary’s Report – Kathy – minutes approved
3. Treasurer’s Report - Ellen – $332.89 uniform fund, $2198.89 general fund
A. Account summation to ease the many accounts – combine Director & booster funds into one account, called the Booster fund - slush fund for Director (for trips, etc.)
A. Reoccurring projects and activities - next year’s budget - more info to follow – Ellen wants to do quick books
B. Combining Directors fund into Booster reporting - Activity account 105.
4. Fundraiser’s Report - Patti
Last suckers on Thursday
Raffle on display at banquet
9 until 3 at Walmart
5. Old Business
6. New Business - Jon
A. Awards Night (status) – May 4th 5:30 to 8:30 – Lisa Lang is chairing
- Orchestra will join us.
Dinner at 5:30 – potluck – BBQ pork & buns etc. from Sam’s club
Table decorations
B. Florida 2010 trip committee (status) - Next meeting Tues Apr 21st - Jon
- Parent meeting in the fall for incoming freshman
C. Use for the Uniform fund (casual warm-up suit) – Ellen
What would the students think?
Jacket / warm up pants – like the formals, but more casual for Pep Band
Can Dr. Phil help with $$?
Will pose to the student advisory board.
D. Web site update guidelines – Jon
E. Other new business?
- Money from raffle should be used for lowering cost of trip, fee for bands or need for a new bari sax
- Band fee is set by Board of Education
- Local Solo and Ensemble to promote State S& E
- What would be most beneficial way to spend the funds
7. Directors Notes – Nic
A. Festival of Jazz Results.
Opening on June 12 from 5:00 until 6:30 downtown – summer kickoff
B. Madison Trip status
C. TV commercial results
D. Marching band – feedback on decision
July 27, 28 and 29 from 8 to 5 - will need lunch
Defocus is based on budgets cuts and declining student interest
No leadership camp
Possible decline of community interest with lack of a marching band
E. S/E recital in April for state bound events. - canceled
F. Concert May 27 with VFW Color Guard
G. Graduation June 1
All groups are playing
H. Summer meetings needed?
For summer band camp and fall meeting
8. Adjournment
*** A meeting will follow to discuss an amendment to the by-laws for student accounts.
The current by-laws state: “Section 9.03: Individual Accounts for each student will be tracked on a financial sheet, provided by the treasurer at the monthly meetings, so that individual can use those funds to pay for Wausau West Band tour expenses. (extra trip expenditures would be voted on annually for student funds in excessive of trip expenses, such as spending money, subject to the discretion of the rules of the Wausau School District)”
It has been indicated that students want to use these funds for purposes other than “tour expenses”.
Some positives to this are students can pay for misc items such as reeds or band lessons that they may not be able to otherwise afford.
Some negatives include a larger workload for our treasurer and director. Tour events would be less likely to be attended.
To amend (change) the by-laws it is written: “Article X: Adoption and Amendment
These By-Laws and all amendments shall be adopted by a two-thirds vote of the Executive Board.”
The current executive board includes:
Conductor - Nick Castonguay
President – Jon Seamon
Vice President – Sharon Scarlata
Secretary – Kathy Orlikowski
Treasurer – Ellen Kemnitz
To get to two-thirds you must have 4 votes.
Input from non-executive booster members in this matter is encouraged to include all points of view.
Wausau West High School • 1200 West Wausau Ave. • Wausau, WI 54401 • (715) 261-0850
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